Important Terms and Conditions
 
 
 

By booking a rehearsal at The Witney Music Rooms you are entering into a contract by which you are agreeing unconditionally on behalf of the band/artist to abide by the studio’s terms and conditions as detailed below.

Booking a rehearsal: Rehearsal bookings, times and dates are subject to availability and approval from a member of the studio team. The Witney Music Rooms reserve the right to refuse and reschedule. The Witney Music Rooms reserves the right to cancel bookings at any time with or without prior notice or explanations. Any booking that is cancelled by The Witney Music Rooms would not be chargeable to the artist/band. Bookings can be made by the following methods only and are not valid until confirmed: • Online booking form • Email: bookings@witneymusicrooms.co.uk • Phone: 01993 771772

Payment: Payment can be made by cash, it is the responsibility of the band/artist to cover the cost of each session in full either in advance or on the day of rehearsal. Late payment will lead to temporary ban until payment is complete before any additional rehearsal time, and refusal to pay may lead to prosecution. Bands/Artists are responsible to pay in full for the time slots in which they have booked their rehearsal session for, even if you do not arrive on time. Sessions can be extended or shortened if room is available but is subject to agreement by a The Witney Music Rooms member of staff. No refunds or reduction in payment would be eligible if rehearsals are shortened. Extended sessions would be subject to full payment of the normal hourly rates for every hour over your allocated time slot.

Cancellations: 24 hours notice is required for the cancellation of a session without charge; this includes weekends and bank holidays. If a session is cancelled with less than 24 hours notice, the full cost of the session will be charged. Late payment will lead to temporary ban until payment is complete before any additional rehearsal time, and refusal to pay may lead to prosecution.   Allowances for cancellations due to extreme circumstances are made at the discretion of The Witney Music Rooms management.

Equipment: No equipment is guaranteed to be available. It is a complimentary service. We will endeavour to ensure that any equipment requested is available and will be confirmed via email or phone prior to session. Any equipment located in your rehearsal room is available for use by you should you choose to use it.
Breakages and damages to studio equipment: Any damage caused to studio equipment due to misuse and abuse will be charged to the band/individual. Refusal to pay for breakages will lead to exclusion and prosecution. If an item of equipment is damaged or missing at the start of your session please report it to a member of staff immediately – rooms are kitted out with CCTV.

Personal items/lost property: Please make sure that you do not leave personal items unattended and ensure that you take all of your belongings with you when you leave. The Witney Music Rooms is not responsible for any items that are lost or damaged on the premises, however please contact us if you have misplaced something and we will check the Lost Property.

Smoking: Smoking or vaping is NOT permitted anywhere inside the studio complex. If you leave the premises to smoke, please ensure that you are a safe distance from the studio and that your cigarette stubs are disposed of appropriately. When leaving and entering the complex, please remember that the main door must be kept shut at all times. Any theft or damages that occur as a result of the door being left open will be chargeable to the band/artist.

Drugs: The studio operates a zero tolerance policy on drugs. If you are suspected of or found to be in possession of ANY CLASS of drugs on the premises, you will be asked to leave and reported to the police.

Food/Drink: You are permitted to bring your own food and drink into your rehearsal room; however, this must not be placed on any of the equipment under any circumstances. Any damage caused to studio equipment due to spillages and negligence with food and drink will be charged as per our damages policy above. Please help us to keep the rehearsal rooms tidy by placing any rubbish in the bins provided.

Rubbish / Broken Drumsticks: Broken drumsticks are a hazard to other room users and studio equipment. If you break a drumstick, please make sure that you put it in the bin before you leave. Please help us to keep the rehearsal rooms tidy by placing any rubbish in the bins provided.

Many thanks The Witney Music Rooms